General Summary of Position
MedStar Georgetown University is looking for a
Radiology Academic Coordinator.
The coordinator will have the primary role of interfacing with the Graduate
Medical Education Office to ensure that all institutional and the ACGME
regulations and policies are consistently adhered to by the department of
Radiology. The coordinator will work in conjunction with appropriate faculty
within the department to perform ACGME-related updates and policy revisions.
The coordinator will attend the monthly GME Coordinator meetings as the
Department of Radiology representative. Performs duties related to Radiology
Residency Program, Radiology Fellowship programs, Medical Student Courses and
Electives and Faculty academic appointments and promotions. These functions are
performed in accordance with all applicable laws and regulations and Georgetown
University Hospital's philosophy, policies, procedures and standards.
Primary Duties
Academic Coordinator Radiology Residency 1)The
coordinator will assist the Residency Director with all activities related
to the radiology residency to include, but are not limited to: a)Response
to inquiries for applications, assembling applicant files, arranging
interview dates, assisting the Residency Director in the selection process
and with the match process.
b) Supervise the matriculation of residents into the
program, including ensuring all necessary documentation is collected for
contracting, credentialing, and Human Resources processes. Coordinator
will also organize the departmental resident orientation each year.
Prepare orientation handbook, action forms, welcome luncheon, and send
welcome letter to new residents with individual schedules. c)Maintain the
permanent department records for each trainee. d)Coordinate all resident
evaluations, ensuring timely distribution and collection of evaluation
materials to appropriate faculty.
e)Ensure that proper procedures are followed for
termination of residents at the completion of training and that their
training records are maintained for future reference. f)Ensure proper
procedures are completed to obtain certificates of completion for required
House Staff members. g)Assist with the preparation of all ACGME
accreditation processes and with communications with the ACGME. h) Prepare
information for the ACGME.
Liaison for the office of Graduate Medical Education,
AFIP [(Armed Forces Institute of Pathology) register residents for
lectures, arrange lectures for Residency Director with AFIP personnel], GW
(George Washington U. Hospital, register residents for lectures with
appropriate person), WRA (Washington Radiology Associates, schedule
monthly resident rotation).
i) Collect and organize data required for ACGME
residency review (4-5) notebook volumes of material and periodic internal
reviews. j) Responsible for updating residents' manual, to include
departmental policies and procedures and all other information as
necessary. k) Prepare ACR (American College of Radiology) forms and get
them signed by each resident for their boards.
Update phone lists for distribution. Prepare
evaluation forms for every rotation. Prepare yearly resident evaluation
forms for the office of GME. Prepare yearly attending/division
evaluations, compile and type information. l) Attend, as appropriate, Radiology
Residency Program Coordinators Workshop. Member of the Association of
Program Coordinators in Radiology (APCR)
Radiology Fellowship Programs The individual will also
assist each section in the coordination of all the fellowships in the
Radiology Department including the Interventional Radiology Fellowship,
Neuroradiology Fellowship, Abdominal Imaging Fellowship, and Nuclear
Medicine Residency. They will assist each section in the following
processes:
a)Assist in the selection process and with the match
process. b)Assist the section staff with the matriculation of fellows into
the program, including ensuring all necessary documentation is collected
for contracting, credentialing, human resources enrollment are completed
and assist in ensuring the fellows receive the appropriate orientation
activities upon their arrival. Organize departmental orientation.
c)Assist the fellowship directors in the evaluation
process. d)Ensure that proper procedures are followed for termination of
residents at the completion of training and that their training records
are maintained.
e)Ensure proper procedures are completed to obtain
certificates of completion for required House Staff members. f)Assist with
preparation of all ACGME accreditation process and the communication with
the ACGME. g)Maintain the permanent department records for each trainee.
Radiology Medical School Rotations 3)The coordinator
will assist in the development and coordination of all Radiology Medical
Student Education, including scheduling of students, completion of student
evaluations and faculty evaluations, and assists in curriculum
development.
a)2nd Year Medical Student Lecture Series - a week
long lecture series covering all Radiology Modalities b)3rd Year Medical
School Rotation - to include coordination of 1/3 of the Medical School
Class (total of approximately 50 students) through the department in 2
week rotations with an examination as the conclusion c)4th Year Medical
School Elective - 3-5 Medical School Students for 4 week sessions with
presentations.
4)For Georgetown and Non-Georgetown medical students
applying for residency, the coordinator will assist the Chairman in
scheduling student interviews and preparation of recommendation letters
for the Chairman. The coordinator will maintain a file for each student
applying for residency for faculty recommendations. 5)The coordinator will
maintain the department records for all trainees, as well as files for
faculty academic appointments.
Order teaching materials and supplies for the
residents and fellows, keeps track of all educational CD's and laser
disks. 9)Keeps current on all information relevant to the different
academic programs.10)Keep FRIEDA (fellowship and residency electronic interactive
database access) updated. Download ERAS application during interview
season (August - February). Responsible for the NRMP information for our
program. Update GME track.
Secretarial 1)Secretarial duties include, but are not
limited to, typing of correspondence and letters, memoranda, spreadsheets,
etc., as required, in accordance with established policies and procedures.
Responsible for division Fellowship program coordination with program
director. Screens staff/visitors and phone calls for appropriateness,
resources / redirects as appropriate. Copies and distributes office
mail/correspondence, memoranda, etc.
Informs physicians of upcoming appointments and
approaching deadlines. Organizes, coordinates and updates the weekly list
of scheduled activities and routinely reviews these with these
individuals. Forecasts future conflicts or issues, and consults to attempt
to resolve these. a. Appointments are properly prioritized and deadlines
are met b.Meeting times are published, distributed and confirmed with the
appropriate personnel, as needed to assure maximum productivity. c.
Appointments scheduled are appropriate with regard to time allocated.
Agendas are received in advance of meetings for the appropriate
individuals review. All meeting locations are identified and assured of
accuracy.
Maintains regular contacts with a diverse population
of personnel both on and off campus. Exchanges information with and reacts
appropriately to information received and exchanged. Adheres strictly with
all contacts' confidentiality of written and spoken information.
Maintains, monitors, and orders office supplies,
forms, and equipment, as required.
Maintains accurate and comprehensive files for the
Division. a. Computer and paper files are organized. All
documentation/data is readily retrievable upon request. b.Back-ups are
routinely performed of all computer files. The incumbent is aware of the
location and can recreate files, as needed, in an emergency situation.
Coordinates and arranges divisional meetings as
assigned. a. Audio visual and other presentation requirements are known in
advance of each course and all arrangements are made to accommodate the
speaker's requirements.
Maintains and Coordinates the Radiology Conference
Room Schedule, ensures that the room remains neat and troubleshoots AV
equipment as needed.
Exemplifies Guest and Staff Relations and exemplifies
Commitment to Caring (C2C) Customer Service/Courtesy behaviors in all
activities:A.Greets every customer and coworker with a warm welcome.
Smiles, makes eye contact, and always demonstrates a positive attitude
with all customers and coworkers; B.When answering the phone, calls should
be answered within 3 rings and the greeting should include name,
department and asking, "How may I help you?" C.Always introduces
himself/herself and asking, "How may I help you?" to all customers and
coworkers; D.Always offers directions to all customers and coworkers;
escorts them as needed, whenever possible; E.Always projects a positive
image.
Follows the dress code and always wears a nametag in a
visible location; F.Always provides prompt and efficient service. Always
explaining any delays and how long it will take to complete a task to
customers and coworkers; G.Takes ownership of a complaint and facilitates
immediate service recovery. Always looks for ways to exceed customer and
coworker expectations; and, H.Thanks customers for choosing GUH and
encourages them to return for assistance, as needed.
Assists with ensuring that residents are appropriately
supervised and supported in carrying out patient care responsibilities
according to ACGME, institutional, and program policies. *
Administration/Selection of Residents. Responsible for recruiting and
selecting residents for appointment to the program in accordance with
ACGME, institutional, and department policies. Reviews all resident
applicant applications and oversees and participates in the ranking of
interviewed applicants. * Supervision of Teaching Staff. Approves
selection of all faculty and supervises and evaluates faculty and staff
members within the program and at YRMC. Ensures that appropriate education
of residents, both professionally and academically, occurs by the teaching
Assumes other duties and responsibilities that are
appropriate to the position and area. The above responsibilities are a
general description of the level and nature of the work assigned to this
classification and is not to be considered as all-inclusive.
Qualifications
Bachelor's degree, Preferred.
3-4 years related experience, Required.
Excellent communication skills, working knowledge of
PC, 50 WPM.
Ability to work on several projects at one time,
ability to meet regular and unexpected deadlines.
Primary Duties and Responsibilities
Minimum Qualifications
Why MedStar Health?
At MedStar Health, we understand that our ability to treat others well begins with how we treat each other. We work hard to foster an inclusive and positive environment where our associates feel valued, connected, and empowered. We live up to this promise through:
About MedStar Health
MedStar Health is dedicated to providing the highest quality care for people in Maryland and the Washington, D.C., region, while advancing the practice of medicine through education, innovation, and research. Our team of 32,000 includes physicians, nurses, residents, fellows, and many other clinical and non-clinical associates working in a variety of settings across our health system, including 10 hospitals and more than 300 community-based locations, the largest home health provider in the region, and highly respected institutes dedicated to research and innovation. As the medical education and clinical partner of Georgetown University for more than 20 years, MedStar Health is dedicated not only to teaching the next generation of doctors, but also to the continuing education, professional development, and personal fulfillment of our whole team. Together, we use the best of our minds and the best of our hearts to serve our patients, those who care for them, and our communities. It's how we treat people.
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