Billing Manager
Capitol Bridge is currently seeking a candidate for a full-time Billing Manager role. This role will be a significant addition to the accounting team with responsibilities leading the billing process for complex government invoicing and accounting practices. Manage billing specialists. Review and understand government contract terms and set up the project in Jamis for billing. Prepare invoices for all types of Government contracts, research and resolve billing discrepancies to ensure invoice accuracy and completeness, work closely with customers, payroll, and contracts departments to resolve any invoicing and collection issues, while collaborating with the Controller and the accounting team on AR Aging, billing, and balance sheet reconciliations. This position requires an individual to thrive and lead in a fast-paced environment where workflows change and move rapidly, forcing you to quickly adapt to new circumstances or juggle multiple daily tasks and deadlines.
Responsibilities:
* Manage billing specialists and provide leadership and support.
* Fully understands the billable terms of the contracts and can set up the contract as a project in Jamis to invoice the customer.
* Ownership of the full-cycle invoicing process to ensure timely and accurate customer billings and collections.
* Work with project staff to ensure that bills go forward as quickly as possible, following up on needed approvals to finalize bills.
* Review and analyze Job Cost Reports for invoice validation and research discrepancies.
* Establish procedures, routines, and related documentation regarding billing and contract maintenance.
* Identify and research invoicing issues, including customer rejections and short paid invoices, and provide guidance and resolution, as appropriate.
* Assist in managing the collection of customer invoices, including contacting customers to resolve delays in invoices and payment processing.
* Analyze and reconcile receivables and unapplied receipts monthly and ensure timely resolution.
* Assists in implementing processes and procedures that will improve efficiency and strengthen internal controls.
* Excellent customer service skills, positive attitude, attention to detail, accountability to complete work assigned independently with urgency, and the ability to balance multiple tasks.
* Support internal & external audits related to the A/R function and other functions as needed.
* Support the Controller and the accounting team with month end activities and other general accounting duties as assigned.
Experience and Credentials:
* Bachelors' degree in related field or equivalent work experience
* MUST HAVE a minimum of 5 years' Government Contract Billings experience.
* Must know how to ensure that all allowable costs are invoiced to the customers.
* Must be an expert in billings on different types of government contracts, such as Time & Materials, Cost Plus, Fixed Price
* Minimum 5 years' experience in accounting for a government contractor Billing Manager
* Minimum 5 years' experience with Jamis or Unanet accounting systems.
* Must show a high degree of initiative and ability to multi-task, solve problems, and self-prioritize.
* Flexibility and ability to meet deadlines and perform in a fast-paced collaborative work environment.
* Ability to handle impromptu requests in a timely manner. * Excellent verbal and written communications skills
* Excellent organizational and time management skills
* Strong working knowledge of Microsoft Office Suite applications, specifically Excel.
Reasonable Accommodation
If you require alternative methods of application or screening, you must approach the employer directly to request this. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned.
EEO Statement
Capitol Bridge is an Equal Opportunity Employer. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.
Texting Notice
We communicate with applicants by text in additional to email and phone. If you apply for this position, we may text you about this position, your application for the position or other things relevant to this job position. If we text you and you no longer want us to text you, you can opt out at that time.
